Free · Items, GST, delivery and terms · Word and PDF · Nothing uploaded
Purchase Order Generator: Clear POs Your Vendors Can Follow
Add your letterhead, the vendor, where and when to deliver, and the items with agreed rates. Line discounts, CGST + SGST or IGST, freight and round off are worked out, and the purchase order builds itself on A4 pages. Style every part and download Word or PDF.
- Add the vendor and delivery
- List and price the items
- Style, download and send
Purchase order settings
The purchase order
Your company (buyer) and letterhead
Vendor (supplier)
Delivery
Subject and opening line
Items and prices
Leave an item's GST % empty to use the default rate. Disc. % is a discount on that line.
Terms
Sign-off
Make your signature with our Signature Generator.
Before you send it
Ready-made styles
Whole purchase order
One part of the purchase order
What this purchase order generator does, and what it doesn't
✓What it does
- Makes a complete purchase order: your letterhead and GSTIN, the vendor, the delivery address and date, items with HSN/SAC, terms and signatures, on A4 pages you see as you type.
- Works out the money: line discounts, an extra discount, freight, CGST + SGST or IGST at one or more rates, round off and the order value in words.
- Checks it before you send it: a past required-by date, the GST type against both GSTINs, items without a rate.
- Lets you style every part: font, size, colours, background, spacing, margins, alignment and borders, with 5 ready-made styles.
- Stays in your browser. Nothing is uploaded. Download a real Word .docx file or a PDF.
✕What it doesn't do
- Decide the GST rate. The vendor charges GST on its invoice; check that the rate matches its quotation.
- Send the order or track deliveries. It makes the document; you email or print it yourself.
- Replace a contract for large or long-term supply. For those, also sign a supply agreement with our Agreement Generator.
Purchase order, work order, quotation or invoice?
| Question | Purchase order | Work order | Quotation | Invoice |
|---|---|---|---|---|
| Made by | The buyer | The client (or the provider) | The seller | The seller |
| For | Buying goods | Getting work or services done | Offering a price | Asking for payment |
| When | After the quote, before delivery | Before the work starts | Before the order | After delivery or work |
| Tax document? | No | No | No | Yes |
| Tool | This page | Work Order Maker | Quotation Generator | Invoice Generator |
How to make a purchase order
Number, date and required-by date
Give the PO a number, the date you need the goods, and the vendor's quotation reference.
Add your company and the vendor
Your letterhead and GSTIN, then the vendor's name, address, GSTIN and vendor code.
Say where to deliver
The delivery address if it is not your office, who will receive the goods, the shipping mode and delivery terms.
List the items
Each item with HSN/SAC, quantity, unit and the agreed rate. Add GST, any discount and freight; the totals are worked out.
Set the terms
Payment terms, warranty, special instructions and your terms and conditions.
Style, download and send
Pick a style in Design, download Word or PDF, sign it and ask the vendor to confirm.
What a good purchase order includes
A unique PO number
Ask the vendor to quote it on the invoice and challan, so every document matches.
Exact items
Model, size or specification, quantity and unit, so the right goods arrive.
Agreed rates and tax
The rate from the vendor's quotation, and the GST the vendor will charge.
When and where
A required-by date, the delivery address and who will receive the goods.
Payment terms
When you will pay, and against which documents.
A confirmation
Ask the vendor to sign and return a copy, so the order is agreed in writing.
Frequently asked questions
Is this purchase order generator free?
Yes. There is no sign-up, no watermark and no limit. Everything is made in your browser, including the Word and PDF files.
Is my data uploaded anywhere?
No. Vendor details, prices, logo and signature stay in your browser. Your last purchase orders are saved only in this browser, so clearing your browser data removes them.
Is a purchase order legally binding?
A purchase order is the buyer's offer to buy. Once the vendor accepts it, for example by signing it, confirming it in writing or delivering the goods, it is generally evidence of a contract on its terms. This tool is a drafting aid, not legal advice.
Who issues a purchase order?
The buyer. You send it to the vendor, usually after you have compared quotations, to confirm exactly what you are buying, at what price and by when. The vendor then delivers the goods with a delivery challan or invoice that quotes your PO number.
How is GST worked out on a purchase order?
GST is charged by the vendor, so the PO shows what you expect to pay. Choose CGST + SGST when you and the vendor are in the same state, or IGST when you are in different states, and enter the default rate. Give an item its own rate if it differs. Freight is taxed at the highest item rate. Check the rates against the vendor's quotation.
What is the difference between a purchase order and a work order?
A purchase order is for buying goods, such as stock, materials or equipment. A work order is for getting work or services done, such as a repair or an installation. Use our Work Order Maker for services.
Can I change the design?
Yes. Open Design and pick one of 5 ready-made styles, then change any part: font, size, bold, capitals, text and background colour, alignment, padding, space above and below, and borders. You can also change the margins, table colour, page colour, logo size and position, and page numbers.
Can I download it in Word?
Yes. Download a real Word .docx file with your letterhead, tables and signature, or choose PDF / Print and Save as PDF. Turn on "Background graphics" in the print window to keep background colours.