Free · Scope, items, GST and terms · Word and PDF · Nothing uploaded
Work Order Maker: Clear Work Orders Before the Work Starts
Add both parties, the scope of work, the site and dates, and the items with rates. Discount, CGST + SGST or IGST, advance and balance are worked out, and the work order builds itself on A4 pages. Style every part and download Word or PDF.
- Add both parties
- Describe and price the work
- Style, download and sign
Work order settings
The work order
Your company and letterhead
Contractor (who will do the work)
The work
Items and cost
Terms and instructions
Sign-off
Make your signature with our Signature Generator.
Before you send it
Ready-made styles
Whole work order
One part of the work order
What this work order maker does, and what it doesn't
✓What it does
- Makes a complete work order: both parties, the scope of work, dates, site, items with HSN/SAC, terms and signatures, on A4 pages you see as you type.
- Works out the money: line amounts, discount, CGST + SGST or IGST, round off, advance and balance, and the total in words.
- Works both ways: as a client giving work to a contractor, or as a service provider confirming a customer's job.
- Lets you style every part: font, size, colours, background, spacing, margins, alignment and borders, with 5 ready-made styles.
- Stays in your browser. Nothing is uploaded. Download a real Word .docx file or a PDF.
✕What it doesn't do
- Decide your GST rate or whether GST applies. Check the rate and the place of supply with your accountant.
- Replace a full contract for large or risky jobs. For those, also sign a works contract with our Agreement Generator.
- Track the job. It makes the document; it doesn't follow progress or send reminders.
Work order, purchase order or invoice?
| Question | Work order | Purchase order | Invoice |
|---|---|---|---|
| For | Work or services: repair, installation, labour, a project | Goods: products, materials, stock | Billing for work done or goods supplied |
| When | Before the work starts | Before the goods are supplied | After the work or delivery |
| Main details | Scope, site, dates, rates and terms | Items, quantities, prices and delivery | Amount due, tax and payment details |
| Tool | This page | Purchase Order Maker | Invoice Generator |
How to make a work order
Choose your side
Client giving work to a contractor, or service provider confirming a job. Add the number and date.
Add both parties
Your letterhead, and the contractor's or customer's name, address, contact and GSTIN.
Describe the work
Type of work, site, start and completion dates, and the scope, one task per line.
Price it
Add items with quantity, unit and rate. Choose discount, GST and any advance; the totals are worked out.
Set the terms
Edit the ready-made terms, add payment terms, safety rules and materials.
Style, download and sign
Pick a style in Design, download Word or PDF, and get it signed by both sides before work starts.
What a good work order includes
A clear scope
Each task on its own line, specific enough that anyone can check it was done.
Dates and site
Where the work happens, when it starts and when it must be finished.
Price and tax
Rates, quantities and the right GST, so there are no surprises at billing time.
Payment terms
Any advance, when the balance is due, and what must be handed over first.
Change orders
Say that extra work needs written approval before it starts.
Both signatures
Sign it and get the other side to accept it before the work begins.
Frequently asked questions
Is this work order maker free?
Yes. There is no sign-up, no watermark and no limit. Everything is made in your browser, including the Word and PDF files.
Is my data uploaded anywhere?
No. Party details, prices, logo and signature stay in your browser. Your last work orders are saved only in this browser, so clearing your browser data removes them.
Who issues a work order?
Usually the client: the company or person who wants the work done gives it to a contractor or service provider. Service businesses also use work orders to confirm a customer's job and send it to their own team. This tool does both; choose "You are" at the top.
Is a work order legally binding?
Once both sides have agreed to it, usually by signing it or by starting the work on its terms, it is generally evidence of a contract for that job. For large or risky work, also sign a full works contract. This tool is a drafting aid, not legal advice.
How is GST worked out?
Choose CGST + SGST when both parties are in the same state, or IGST when they are in different states, and enter the rate. The tax is worked out on the amount after discount. The tool does not decide which rate applies to your service; check it with your accountant.
What is the difference between a work order and a purchase order?
A work order is for work or services, such as a repair, installation or project. A purchase order is for buying goods. Use our Purchase Order Maker for goods.
Can I change the design?
Yes. Open Design and pick one of 5 ready-made styles, then change any part: font, size, bold, capitals, text and background colour, alignment, padding, space above and below, and borders. You can also change the margins, table colour, page colour, logo size and position, and page numbers.
Can I download it in Word?
Yes. Download a real Word .docx file with your letterhead, tables and signature, or choose PDF / Print and Save as PDF. Turn on "Background graphics" in the print window to keep background colours.