Free · PF, ESI and loss of pay worked out · Word and PDF · Nothing uploaded
Salary Slip Generator: Correct Payslips, Worked Out for You
Pick the month, add the employee and the salary, and the payslip builds itself on an A4 page: loss of pay, PF, ESI, gross, deductions and net pay in words. Style every part and download Word or PDF. Salary data never leaves your browser.
- Pick the month and employee
- Enter the pay and deductions
- Style, download and share
Payslip settings
Pay period
Company and letterhead
Employee
Attendance
Earnings
Monthly salary (full-month amounts)
Other earnings this month (bonus, arrears; not reduced for loss of pay)
Deductions
Other deductions
Employer share and year to date
Year-to-date totals, if you track them. Leave empty to hide.
Sign-off and notes
Make your signature with our Signature Generator.
Before you issue it
Ready-made styles
Whole payslip
One part of the payslip
What this salary slip generator does, and what it doesn't
✓What it does
- Does the arithmetic: pro-rates the salary for loss of pay days, adds overtime, works out PF (12%, with or without the ₹15,000 wage ceiling) and ESI (0.75%), and gives the gross, deductions and net pay.
- Writes the net pay in words, in lakh and crore for rupees.
- Shows the employer's PF and ESI and the month's cost to company, if you want it on the slip.
- Lets you style every part: font, size, colours, background, spacing, margins, alignment and borders, with 5 ready-made styles.
- Stays in your browser. Salary, PAN and bank details are not uploaded. Download a real Word .docx file or a PDF.
✕What it doesn't do
- Work out income tax. Enter the TDS from your payroll or your tax adviser; it depends on the employee's regime, investments and yearly income.
- Know your state's professional tax or the latest PF and ESI rules. Enter professional tax yourself and confirm the rates.
- Replace payroll records. A payslip is only valid for salary actually paid. Making one for pay that wasn't paid is a false document.
Gross pay, deductions, net pay and CTC
| Term | What it means | On this slip |
|---|---|---|
| Gross pay | All earnings for the month before deductions: basic, HRA, allowances, bonus and overtime | The total of the Earnings column |
| Deductions | Amounts taken out of the pay: employee PF, ESI, professional tax, TDS, advances and loans | The total of the Deductions column |
| Net pay | Take-home pay: gross pay minus deductions | The net pay box, with the amount in words |
| Cost to company (CTC) | Gross pay plus what the employer pays on top, such as employer PF and ESI | Shown if you turn on "Employer share" |
| Loss of pay (LOP) | Unpaid days, such as absence without leave; the monthly salary is reduced in proportion | Paid days = days in month − LOP days |
How to make a salary slip
Pick the month
Choose the salary month and pay date. The days in the month are filled in for you.
Add your letterhead
Type the company details with a logo, or upload your letterhead as an image.
Fill in the employee
Name, ID, designation, PAN, UAN and bank details. The account number can be masked.
Enter attendance and pay
Add loss of pay days, the full-month salary components and any bonus or arrears.
Check the deductions
PF and ESI are worked out; add professional tax, TDS and any advance. The net pay updates as you type.
Style and download
Pick a style in Design, then download Word or PDF and share it with the employee.
What a good salary slip includes
Who and when
Company name and address, employee name and ID, the salary month and the pay date.
Statutory numbers
PAN, UAN and PF or ESI numbers, so the employee can match the slip with their PF and tax records.
Every component
Each earning and each deduction on its own line, not just a total.
Attendance
Days in the month, paid days and loss of pay days, so any cut in pay is clear.
Net pay in words
The take-home amount in figures and in words, to avoid confusion.
Privacy
Mask the bank account number and share the slip only with the employee.
Frequently asked questions
Is this salary slip generator free?
Yes. There is no sign-up, no watermark and no limit. Everything is made in your browser, including the Word and PDF files.
Is salary and bank data uploaded anywhere?
No. Salary, PAN, UAN and bank details stay in your browser. Your last payslips are saved only in this browser, so clearing your browser data removes them. You can also mask the account number on the slip.
How is PF worked out?
The tool takes 12% of the earnings named Basic or DA, after any loss of pay. By default it caps the PF wage at ₹15,000, so the most it deducts is ₹1,800. You can switch to 12% of the full basic, enter the amount yourself, or turn PF off. The employer's 12% can be shown separately.
How is ESI worked out?
If ESI is on and the gross pay for the month is ₹21,000 or less, the employee pays 0.75% of gross pay and the employer 3.25%. Above that, no ESI is deducted. ESI coverage is actually decided at the start of each contribution period, so check your own case.
How does loss of pay work?
Each monthly salary component is multiplied by paid days divided by days in the month. For example, with 1 loss of pay day in a 31-day month, a ₹31,000 salary becomes ₹30,000. Bonus, arrears and overtime are not reduced.
Does it calculate income tax (TDS)?
No. TDS depends on the employee's tax regime, investments and yearly income, so enter the monthly TDS from your payroll or tax adviser.
Can I change the design?
Yes. Open Design and pick one of 5 ready-made styles, then change any part of the slip: font, size, bold, capitals, text and background colour, alignment, padding, space above and below, and borders. You can also change the margins, table colour, page colour and logo size and position.
Can I use this payslip for a loan or visa application?
Only if it shows salary that was actually paid and is issued by the employer. Banks and embassies often verify payslips with bank statements, Form 16 or the employer. A payslip for pay that was not paid is a false document.