Free · Experience, relieving and internship letters · Word and PDF · Nothing uploaded
Work Experience Letter Generator: A Proper Letter for Every Employee Who Leaves
Add your letterhead, the employee, the dates and the work they did, and watch the letter build itself on A4 pages. The length of service is worked out for you. Then style every part and download Word or PDF. Nothing leaves your browser.
- Add your letterhead
- Fill in the employee and dates
- Style, download and sign
Letter settings
The letter
Company and letterhead
Employee
Employment
Work and achievements
Conduct and exit
Sign-off
Make your signature with our Signature Generator.
Letter wording
Leave a box empty to use the standard wording shown in grey. Write your own to replace it.
Before you issue it
Ready-made styles
Whole letter
One part of the letter
What this work experience letter generator does, and what it doesn't
✓What it does
- Makes four letters: an experience letter, a relieving letter, a combined experience and relieving letter, and an internship certificate, on A4 pages you can see as you type.
- Works out the length of service from the joining date and last working day, and writes it into the letter.
- Adds your letterhead: type the company details with a logo, or upload your own letterhead image, plus a signature image.
- Lets you style every part: font, size, colours, background, spacing, margins, alignment and borders, with 5 ready-made styles to start from.
- Stays in your browser. Nothing is uploaded, not even your logo or signature. Download a real Word .docx file or a PDF.
✕What it doesn't do
- Check your records. The letter says what you type. Check the dates, designation and employee ID against your HR records.
- Write resume bullet points. This tool makes the letter a company gives an employee who leaves, not content for your CV.
- Store your letters online. Drafts stay in this browser only; clearing your browser data removes them.
Experience letter, relieving letter or appointment letter?
| Question | Experience letter | Relieving letter | Appointment letter |
|---|---|---|---|
| When | When the employee leaves, or later on request | On the last working day, after the resignation is accepted | On or before the joining date |
| What it says | Dates of employment, designation, duties and conduct | That the employee has been released from duty, and the clearance status | The terms of the job: salary, duties, probation and notice |
| Who asks for it | New employers, background checks, visa and higher-study applications | The next employer, as proof that the last job ended properly | The new employee |
| Tool | This page (Experience letter) | This page (Relieving letter) | Appointment Letter Generator |
How to make a work experience letter
Choose the letter
Experience, relieving, both together, or an internship certificate. Address it "To Whom It May Concern" or to the employee by name.
Add your letterhead
Type the company name, address and contacts with a logo, or upload your letterhead as an image.
Fill in the employee and the dates
Name, employee ID, designation, department, joining date and last working day. The length of service is worked out for you.
Add the work and the remarks
Main responsibilities, achievements if any, a conduct remark, and for a relieving letter, the clearance points.
Style it
Open Design, pick a ready-made style, then change any part: fonts, sizes, colours, spacing, margins and borders.
Download, sign and stamp
Download Word or PDF, sign it, add the company seal, and give the original to the employee.
What a good experience letter includes
Exact dates
The joining date and the last working day, as in your records. Background checks compare these first.
Designation
The designation at the time of leaving, and the starting one if the employee was promoted.
Main duties
Three to five lines on what the person did. Keep it short and factual.
Fair remarks
A short, honest line on conduct. If you can't say something good, you can leave the remark out.
A way to verify
An HR email or phone number, so a new employer can confirm the letter is genuine.
Letterhead, sign and seal
Print it on letterhead, signed by an authorised person, with the company seal if you use one.
Frequently asked questions
Is this work experience letter generator free?
Yes. There is no sign-up, no watermark and no limit. Everything is made in your browser, including the Word and PDF files.
Is my data uploaded anywhere?
No. The employee details, logo, letterhead and signature stay in your browser. Your last letters are saved only in this browser, so clearing your browser data removes them.
What is the difference between an experience letter and a relieving letter?
An experience letter confirms that the person worked with you, with the dates, designation, duties and usually a remark on conduct. A relieving letter confirms that the company accepted the resignation and released the employee from duty on the last working day. Many companies give both, or one combined letter. This tool makes all of them.
Who issues an experience letter?
The employer, usually the HR department or an authorised manager or director, on company letterhead with a signature and often the company seal. An employee cannot issue it for themselves.
Should it be addressed "To Whom It May Concern"?
Usually, yes, because the employee will show it to many people: new employers, banks, embassies or universities. You can also address it to the employee by name; the tool then writes it in the second person ("you worked with us").
Should the letter mention salary?
Only if the company wants to. Many experience letters leave salary out. Fill in "Last drawn salary" only if you want it in the letter; leave it empty to keep it out.
Can I change the font, colours and layout?
Yes. Open Design and pick one of 5 ready-made styles, then change any part of the letter: font, size, bold, capitals, text and background colour, alignment, padding, space above and below, and borders. You can also change the page margins, line spacing, page colour, logo size and position, and turn page numbers on or off.
Can I download it in Word?
Yes. Download a real Word .docx file with your letterhead, logo, signature, tables and styles, or choose PDF / Print and Save as PDF. Turn on "Background graphics" in the print window to keep background colours.