Free · Offer and appointment letters · Word and PDF · Nothing uploaded
Appointment Letter Generator: A Professional Letter, Styled Your Way
Add your letterhead, the candidate, the job and the salary structure, and watch the letter build itself on A4 pages. Then style every part of it: fonts, sizes, colours, spacing and margins. Download Word or PDF. Nothing leaves your browser.
- Add your letterhead
- Fill in the job and salary
- Style, download and sign
Letter settings
The letter
Company and letterhead
Candidate
The job
Salary
Salary structure (monthly amounts)
Benefits and duties
Terms
Sign-off
Make your signature with our Signature Generator.
Letter wording
Leave a box empty to use the standard wording shown in grey. Write your own to replace it.
Before you send it
Ready-made styles
Whole letter
One part of the letter
What this appointment letter generator does, and what it doesn't
✓What it does
- Makes three letters: an appointment letter, an offer letter and an internship offer letter, on A4 pages you can see as you type.
- Adds your letterhead: type the company details with a logo, or upload your own letterhead image, plus a signature image.
- Builds the salary table from monthly amounts, with yearly figures and the total worked out for you.
- Lets you style every part: font, size, colours, background, spacing, margins, alignment and borders, with 5 ready-made styles to start from.
- Stays in your browser. Nothing is uploaded, not even your logo or signature. Download a real Word .docx file or a PDF.
✕What it doesn't do
- Give legal or HR advice. Labour laws, PF, ESI, gratuity and notice rules depend on your state, industry and company size. Check them, or ask an expert.
- Work out taxes or deductions. The salary table shows the amounts you enter; it does not calculate TDS, PF or professional tax.
- Store your letters online. Drafts stay in this browser only; clearing your browser data removes them.
Offer letter, appointment letter or experience letter?
| Question | Offer letter | Appointment letter | Experience letter |
|---|---|---|---|
| When | After selection, before joining | On or before the joining date | When the employee leaves |
| What it says | The role, salary and joining date on offer | The full terms of employment: duties, salary structure, probation, notice and policies | Dates of employment, last designation and conduct |
| Signed by the employee? | Yes, to accept the offer | Yes, a signed copy is usually returned | No |
| Tool | This page (Offer letter) | This page (Appointment letter) | Experience Letter Generator |
How to make an appointment letter
Choose the letter
Appointment, offer or internship letter. Add the date and a reference number if you use one.
Add your letterhead
Type the company name, address and contacts with a logo, or upload your letterhead as an image.
Fill in the candidate and the job
Name, designation, department, joining date, reporting manager, location, hours, probation, notice and leave.
Build the salary structure
Add each component with its monthly amount. The yearly amounts and the total are worked out for you.
Style it
Open Design, pick a ready-made style, then change any part: fonts, sizes, colours, spacing, margins and borders.
Download and sign
Download Word or PDF, sign it, and keep a copy signed by the employee.
What a good appointment letter includes
Clear role
Designation, department, reporting manager and the main duties, so expectations are clear from day one.
Salary in detail
CTC and the monthly breakdown. Say that tax and statutory deductions apply.
Probation and notice
How long probation lasts and the notice period after confirmation.
Hours and leave
Working hours, weekly off and paid leave, in line with the law that applies to you.
Fair conditions
Avoid terms that may not be enforceable, such as a ban on working for any competitor after leaving.
Signed copies
Sign it on behalf of the company and keep a copy signed by the employee.
Frequently asked questions
Is this appointment letter generator free?
Yes. There is no sign-up, no watermark and no limit. Everything is made in your browser, including the Word and PDF files.
Is my data uploaded anywhere?
No. The candidate details, salary, logo, letterhead and signature stay in your browser. Your last letters are saved only in this browser, so clearing your browser data removes them.
What is the difference between an offer letter and an appointment letter?
An offer letter tells a selected candidate the role, salary and joining date on offer, and asks them to accept. An appointment letter confirms the employment and sets out the full terms: duties, salary structure, probation, notice period and policies. Many companies send an offer letter first and the appointment letter on joining.
Can I add my company letterhead and logo?
Yes. Type the company name, address and contacts and add a logo, or upload your printed letterhead as an image. You can also add a signature image. All images are kept in your browser.
Can I change the font, colours and layout?
Yes. Open Design and pick one of 5 ready-made styles, then change any part of the letter: font, size, bold, capitals, text and background colour, alignment, padding, space above and below, and borders. You can also change the page margins, line spacing, page colour, logo size and position, and turn page numbers on or off.
How is the salary table worked out?
You enter each component with its monthly amount. The tool adds up the monthly total and shows yearly amounts at 12 times the monthly figure. It does not calculate tax, PF or professional tax; the letter says that deductions apply as required.
Is an appointment letter legally binding?
Once the company issues it and the employee accepts and signs it, it is evidence of the terms of employment and is generally binding as a contract. Its terms must follow the labour laws that apply to you. This tool is a drafting aid, not legal advice.
Can I download it in Word?
Yes. Download a real Word .docx file with your letterhead, logo, signature, tables and styles, or choose PDF / Print and Save as PDF. Turn on "Background graphics" in the print window to keep background colours.