Free · Items, GST, advance and validity · Word and PDF · Nothing uploaded
Proforma Invoice Generator: Ask for the Advance the Right Way
Add your letterhead, the customer and the items with HSN and rates. CGST + SGST or IGST, discounts, freight, round off, the advance payable and the balance are worked out, with your bank and UPI details. Style every part and download Word or PDF.
- Add the customer and validity
- List the items and advance
- Style, download and send
Proforma invoice settings
The proforma invoice
Your company and letterhead
Bill to (customer)
Ship to
Leave empty if the goods go to the billing address, or for services.
Items, tax and advance
Leave an item's GST % empty to use the default rate. Disc. % is a discount on that line.
Payment details and terms
Use the QR code from your bank or UPI app.
Sign-off
Make your signature with our Signature Generator.
Before you send it
Ready-made styles
Whole proforma invoice
One part of the proforma invoice
What this proforma invoice generator does, and what it doesn't
✓What it does
- Makes a complete proforma invoice: your letterhead and GSTIN, the customer, validity, reference, place of supply, items with HSN, bank and UPI details, terms and signatures, on A4 pages you see as you type.
- Works out the money: line discounts, an extra discount, freight, CGST + SGST or IGST at one or more rates, round off and the total in words.
- Shows the advance you need, as a percentage or a fixed amount, and the balance payable.
- Says clearly that it is not a tax invoice, so the customer does not book it as a purchase.
- Stays in your browser. Nothing is uploaded. Download a real Word .docx file or a PDF.
✕What it doesn't do
- Replace the tax invoice. When you supply the goods or services, issue a tax invoice with our Invoice Generator.
- Decide your GST rate or place of supply. Check them with your accountant.
- Collect the payment. It shows your bank and UPI details; when the advance arrives, confirm it with our Payment Receipt Generator.
Proforma invoice, quotation or tax invoice?
| Question | Quotation | Proforma invoice | Tax invoice |
|---|---|---|---|
| When | Before the order | After the customer agrees, before supply | When the goods or services are supplied |
| Purpose | Offer a price | Ask for an advance, or for the buyer's bank, import or approval paperwork | Bill the sale and charge GST |
| In GST returns? | No | No | Yes, in GSTR-1 |
| Buyer can claim input tax credit? | No | No | Yes, if both are registered |
| Tool | Quotation Generator | This page | Invoice Generator |
How to make a proforma invoice
Number, date and validity
Use a separate series for proforma invoices, pick how long the prices hold, and add the customer's reference.
Add your company and the customer
Your letterhead and GSTIN, then the customer's name, address and GSTIN, and a ship-to address if needed.
List the items
Description, HSN/SAC, quantity, unit and rate, with any discount and the GST rate.
Ask for the advance
Choose a percentage or a fixed amount; the advance and the balance are shown under the total.
Add payment details
Bank account, IFSC, UPI ID or your UPI QR code, and your terms.
Send it, then invoice
Download Word or PDF and send it. When you supply, issue the tax invoice.
What a good proforma invoice includes
Its own number series
Keep proforma numbers apart from tax invoice numbers, such as PI/26-27/0057.
"Not a tax invoice"
Say so on the document, so nobody books it as a sale or purchase.
A validity date
So the prices and the offer do not stay open forever.
Exact items and tax
The same items, rates and GST that will appear on the final invoice.
The advance asked
How much to pay now, how much later, and where to pay it.
The customer's acceptance
A signature or written confirmation before you buy stock or start work.
Frequently asked questions
Is this proforma invoice generator free?
Yes. There is no sign-up, no watermark and no limit. Everything is made in your browser, including the Word and PDF files.
Is my data uploaded anywhere?
No. Customer details, prices, bank details, logo, QR code and signature stay in your browser. Your last proforma invoices are saved only in this browser, so clearing your browser data removes them.
What is a proforma invoice?
A proforma invoice is a preliminary bill sent before the goods or services are supplied. It shows the items, prices, tax and terms, and is usually used to ask for an advance, or so the buyer can arrange payment, a loan, an import licence or internal approval.
Is a proforma invoice a tax invoice?
No. Under GST it is not a tax invoice, it is not reported in GSTR-1, and the buyer cannot claim input tax credit on it. Issue a tax invoice when you supply the goods or services.
Do I charge GST on a proforma invoice?
You show the GST that will apply, so the buyer knows the full amount. The tax becomes payable under the normal GST rules when you supply, and for services it can also become payable when you receive an advance; then issue a receipt voucher. Check your case with your accountant.
What is the difference between a quotation and a proforma invoice?
A quotation offers a price before the order. A proforma invoice usually comes after the customer agrees, in the same format as the final invoice, often to ask for an advance.
Can I ask for an advance on it?
Yes. Choose a percentage of the total or a fixed amount under "Advance". The advance payable and the balance are shown under the total.
Can I change the design and download Word?
Yes. Open Design and pick one of 5 ready-made styles, then change any part: font, size, colours, background, spacing, alignment and borders. Download a real Word .docx file, or choose PDF / Print and Save as PDF.