Free · Credit notes and debit notes with GST · Word and PDF · Nothing uploaded
Credit / Debit Note Generator: Correct an Invoice the Right Way
Choose a credit note or a debit note, link it to the original invoice, give the reason and list the items. CGST + SGST or IGST, the total in words and the revised invoice value are worked out, and the note builds itself on A4 pages. Style every part and download Word or PDF.
- Choose the note
- Link the invoice and items
- Download and record
Note settings
The note
Your company and letterhead
Customer
Original invoice and reason
Items and amount
Settlement and notes
Sign-off
Make your signature with our Signature Generator.
Before you send it
Ready-made styles
Whole note
One part of the note
What this credit and debit note generator does, and what it doesn't
✓What it does
- Makes three kinds of note: a seller's credit note, a seller's debit note, and a buyer's debit note to a supplier, with the right wording for each.
- Links it to the original invoice: invoice number and date, reason, place of supply, and the revised invoice value if you enter the original value.
- Works out the amount: line values, CGST + SGST or IGST, round off and the total in words.
- Says how it will be settled: adjusted, refunded or to be paid.
- Stays in your browser. Nothing is uploaded. Download a real Word .docx file or a PDF, styled your way.
✕What it doesn't do
- File it with GST. Report the note in your GST return (GSTR-1 for a seller) yourself or through your accountant.
- Check the original invoice. Use the same rate and tax type as the invoice you are correcting.
- Replace a fresh invoice. If the original invoice is wrong in a big way, your accountant may advise cancelling and reissuing it.
Credit note or debit note?
| Question | Credit note (by seller) | Debit note (by seller) | Debit note (by buyer) |
|---|---|---|---|
| Effect | Reduces what the buyer owes | Increases what the buyer owes | Records a claim on the supplier |
| Common reasons | Goods returned, overcharge, discount after the sale, short supply | Undercharged price, extra quantity sent, missed charges | Goods returned to the supplier, shortage or damage |
| Under GST | Reduces the seller's output tax; reported in GSTR-1 | Increases the seller's output tax; reported in GSTR-1 | Not a GST document by itself; the supplier issues the credit note |
| Linked to | The original invoice, by its number and date | ||
General guidance only. GST rules and time limits change; confirm with your accountant.
How to make a credit or debit note
Choose the note
Credit note or debit note, and whether you are the seller or the buyer. Add the number and date.
Add both parties
Your letterhead and the customer's or supplier's name, address and GSTIN.
Link the invoice
The original invoice number and date, the reason, and the invoice value if you want the revised value shown.
Enter the items
The quantity returned or the rate difference, with the same GST rate as the invoice.
Say how it is settled
Adjusted against invoices or the balance, refunded, or to be paid.
Download and record
Download Word or PDF, send it, and report it in your GST return.
What a good credit or debit note includes
Its own number
A separate series, such as CN/2026-27/012, so notes are never mixed with invoices.
The original invoice
Number and date of the invoice it corrects. Without this the note is hard to match.
A clear reason
Return, rate difference, discount or shortage, in plain words.
Same tax treatment
The same GST rate and type (CGST + SGST or IGST) as the original invoice.
Both GSTINs
Yours and the other party's, so both sides can match it in their returns.
Settlement
Say whether the amount is adjusted, refunded or to be paid.
Frequently asked questions
Is this credit and debit note generator free?
Yes. There is no sign-up, no watermark and no limit. Everything is made in your browser, including the Word and PDF files.
Is my data uploaded anywhere?
No. Party details, amounts, logo and signature stay in your browser. Your last notes are saved only in this browser, so clearing your browser data removes them.
What is a credit note?
A document a seller issues to reduce the amount a buyer owes on an earlier invoice, for example when goods are returned, the buyer was overcharged, or a discount is given after the sale. It must refer to the original invoice.
What is a debit note?
A seller issues a debit note to increase the amount a buyer owes, for example when an invoice was undercharged. A buyer also uses a debit note to record goods returned to a supplier or a claim for shortage; the supplier then issues a credit note.
Do credit and debit notes need GST?
If the original invoice had GST, the note should use the same GST rate and type (CGST + SGST or IGST), and a registered seller reports it in GSTR-1. A credit note that reduces tax usually has a time limit: 30 November after the end of the financial year, or the date you file your annual return if that is earlier. Rules change, so confirm with your accountant.
What is the revised invoice value?
If you enter the original invoice value, the note shows the revised value: the original minus the credit, or plus the debit. It helps both sides update their accounts.
Can I issue one note for several invoices?
Yes. Add the main invoice and list the others in "Other invoices". Some accountants prefer one note per invoice, which is easier to match.
Can I download it in Word?
Yes. Download a real Word .docx file with your letterhead, tables and signature, or choose PDF / Print and Save as PDF. Turn on "Background graphics" in the print window to keep background colours.