Free Appointment Letter Generator
Formalize your hiring process instantly. Create professional, legally sound job offer letters with specific terms and conditions.
Quick Start
What is an Appointment Letter Maker?
This is a tool for creating a formal Appointment Letter (or Job Offer Letter). This document legally confirms the terms of employment offered to a candidate, including salary, designation, joining date, and policies.
It is the foundational document that solidifies the employer-employee relationship, ensuring both parties have a clear, written understanding of the job contract before the candidate joins.
Legal Clarity & Protection
Ensure all terms of employment are clearly defined to minimize future disputes.
Attract Top Talent
Impress candidates with a structured, professional, and comprehensive offer document.
Instant PDF Generation
Create a final, printable offer letter instantly, ready to be sent to your hire.
HR Data Privacy
All sensitive offer data is processed locally in your browser for total security.
Anytime Access
Generate formal letters from the office or on the move from any device.
Accelerate Hiring
Reduce time-to-hire by quickly issuing formal employment documents.
Start with Our Official Appointment Letter Template
Click the template below to draft your formal job offer instantly.
How to Generate a Formal Appointment Letter
Follow these steps to create a comprehensive and compliant job offer.
Enter Company & Candidate Information
Input all official details: your company's formal name and address, and the candidate's personal contact information.
Define Employment Terms
Specify the offered Designation, Department, Job Location, Joining Date, and the length of the probationary or notice period.
Detail Compensation and Clauses
Add the full Cost-to-Company (CTC) or annual salary breakdown, benefits, and include necessary legal clauses (confidentiality, code of conduct). Download the final PDF.
Key Advantages for Hiring Teams
Ensure clarity, compliance, and professionalism in every job offer.
Standardized Offers
Maintain consistency in documentation across all departments and hires.
Compliance Assurance
Includes sections necessary for local labor law requirements and best practices.
Clear Compensation Details
Structure the salary package clearly, avoiding confusion regarding CTC components.
Joining Date Confirmation
Formally locks in the candidate's start date and acceptance timeline.
Easy Candidate Management
Simplifies the process of generating multiple unique documents during peak hiring cycles.
Completely Free
Generate unlimited, professional employment letters at no cost whatsoever.
Appointment Letter vs. Work Experience Letter: Know the Key Differences
These documents serve distinct purposes in professional documentation. Using them correctly is crucial for HR and job seekers.
Appointment Letter
- Timing: Issued *before* the employee joins the company.
- Content: Outlines the job title, salary, benefits, and formal terms of employment.
- Purpose: Serves as the official offer and conditional employment contract.
Work Experience Letter
- Timing: Issued *after* the employee resigns or is terminated.
- Content: Confirms the employee's tenure, role, and key responsibilities/conduct.
- Purpose: Provides formal verification of past employment for future employers or visas.
Ready to Issue Your Next Official Job Offer?
Create a professional and legally compliant Appointment Letter in minutes, not hours.
Who Is This Tool Designed For?
Ideal for businesses and individuals responsible for hiring and documentation.
HR Departments
Standardize the hiring process and rapidly produce legally sound offer letters.
Small Business Owners
Handle formal documentation for new hires without needing expensive HR software.
Recruitment Agencies
Quickly draft conditional offers and employment confirmations on behalf of clients.
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Frequently Asked Questions
Your questions about job offers and legal terms, answered.
Is an Appointment Letter a contract?
What are the essential components of an offer letter?
What is the difference between Gross and CTC in an offer?
Is the data I input secure?
Need Help or Have Questions?
Our support team is ready to assist you with any questions or technical issues.
Contact Support Team